AI-POWERED PROCUREMENT WORKFLOWS

AI Procurement & Source-to-PayAutomation forAI procurementworkflow orchestrationsource-to-paysupplier intelligenceapproval routing

From intake to supplier matching, approvals, spend visibility, and invoice automation, Arvia is an all-in-one software platform for AI procurement, source-to-pay automation, supplier intelligence, and smarter procurement operations.

Book a demoExplore the platform
Built for modern teams.
Designed for global enterprises.
Arvia AIREQUEST WORKFLOW BUILDER
INTERACTIVE PREVIEW
Arvia AILIVE

Your AI procurement assistant.
Ask anything. Build instantly.

⚡Instant workflowsRoute any purchase request in seconds
🔍Supplier intelligenceRisk, performance and matching
📄Invoice automationCapture, match and resolve exceptions
📊Spend visibilityLive budget and spend analytics
Try asking Arvia
Approve 50 laptops for the engineering teamFind suppliers for office furniture in APACFlag invoices with missing PO referencesShow spend vs budget for Q3
THE OLD WAY ISN'T WORKING

Your operations shouldn't run on handoffs.

Disconnected tools turn simple purchasing into follow-ups, blind spots and avoidable risk.

01

The context is scattered

Requests, supplier data and contracts live in different places.

02

The process is manual

Approvals wait in inboxes. Exceptions become someone's job.

03

The rules don't travel

Budgets, tax and policy change across borders.

04

The insight comes too late

Spend becomes visible after the chance to shape it has passed.

Arvia connects everything.

And helps it move as one.
THE ARVIA PLATFORM

Every workflow.
One connected system.

Bring the full source-to-pay lifecycle into one intelligent workspace. No module islands, no lost context — every step shares data, policy and AI.

S
Source

Requests, sourcing, suppliers and contracts — connected from day one.

C
Control

Workflows, approvals, budgets and spend limits enforced at every step.

I
Insight

Invoices, tax, payments and analytics close the loop with finance.

SHARED DATA · SHARED CONTEXT · SHARED CONTROLSee how it connects
DYNAMIC WORKFLOW ENGINE

Your business changes.
Your workflows should too.

Build approval routes around real conditions — entity, role, threshold, supplier risk and tax rules — then let Arvia adapt the path as the request moves.

No-code rules

Shape routes by entity, department, threshold and role without writing code.

AI checkpoints

Arvia validates intent, policy and category at every step automatically.

Human approvals

People stay in control — escalations, delegation and overrides built in.

New hardware purchaseREQ-2481 · 250 laptops · India + Singapore
4 of 11 stepsManager approval next
Intake
Validate
Approve
Order
Receive
Pay
  1. 01
    Purchase requestNeed, entity and cost center captured
    Captured
  2. 02
    AI validationIntent, policy and category checked
    Passed
  3. 03
    Budget checkAvailable funds and threshold verified
    Passed
  4. 04
    Supplier matchRisk, price and delivery compared
    3 quotes found
  5. 05
    Manager approvalRoutes by team and authority
    Current checkpoint
  6. 06
    Finance approvalAccounting and cash impact checked
    After manager
  7. 07
    Tax validationJurisdiction and applicable rates resolved
    Rules resolved
  8. 08
    Purchase orderApproved amount and terms carried forward
    Draft prepared
  9. 09
    Goods receiptDelivery or service completion confirmed
    On delivery
  10. 10
    Three-way matchPO, receipt and invoice reconciled
    Automated check
  11. 11
    PaymentAuthorized settlement and FX snapshot
    After match
PO EXECUTION PREVIEWPO-2026-0812
Awaiting manager approval
SUPPLIERNorthstar SystemsPreferred · 97% on-time
LINE ITEM250 business laptopsUSD 1,250 per unit
SHIP TOIndia 180 · Singapore 70Two locations
TOTAL$312,500 USDWithin approved budget
FX RATEUSD / INR 90.22Preserved at issue
TAX & DELIVERYRules by destinationIndia 14 Nov · SG 21 Nov
11 steps · AI + policy checkpoints · human approvals preservedEvery rule is configurable
Configure byEntityDepartmentThresholdCurrencySupplier riskTax rulesRoleAI decisionEscalation
CONTRACT MANAGEMENT

Every contract.
Tracked, enforced,
renewed on time.

Centralise supplier agreements, automate renewal alerts, enforce terms and link contracts directly to purchase orders and invoices.

AI Contract Intelligence
LIVE
AI ANALYSIS

2 contracts require immediate action — Meridian Office Co. expires in 31 days and CloudStack Ltd. is flagged for compliance review. Renewal workflows have been pre-staged.

Northstar SystemsMaster Supply Agreement
$2.4M✓ Active
Meridian Office Co.Framework Agreement
$840K⚡ 31 days
Apex ComponentsPreferred Supplier
$1.1M✓ Active
CloudStack Ltd.SaaS License
$220K⚠ Review
Vertex Logistics3PL Agreement
$560K✓ Active
AI staged 2 renewal workflows automaticallyOpen contracts
CLM
Contract lifecycle

Draft, negotiate, sign and store contracts with full version history and clause tracking.

RNW
Renewal automation

AI monitors expiry dates and triggers renewal workflows with the right stakeholders automatically.

LNK
PO & invoice linking

Every contract is linked to its purchase orders and invoices — deviations are flagged instantly.

OBL
Obligation tracking

Track SLAs, payment terms, delivery milestones and compliance obligations in one place.

Manage contracts
AI DATA IMPORT & MIGRATION

Bring your data in.
Arvia maps the rest.

Upload spreadsheets, CSVs or legacy ERP exports. Arvia's AI reads the structure, maps fields, flags issues and imports clean — zero manual reformatting.

AI Import Engine
PROCESSING
suppliers_q3_2026.xlsx4,218 rows · 14 columns · 2.3 MB
File receivedsuppliers_q3_2026.xlsx · 4,218 rows
✓ DONE
AI structure analysis14 columns detected · schema matched in 1.2s
✓ DONE
Smart field mapping12 of 14 fields auto-mapped by AI
✓ DONE
Validation & deduplicationScanning 4,218 rows for errors and duplicates…
● RUNNING
Import completeRecords will go live with full audit trail
PENDING
SOURCE COLUMNARVIA FIELDCONFIDENCE
supplier_nameSupplier Name✓ 99%
vendor_idSupplier ID✓ 97%
contact_emailPrimary Contact✓ 95%
risk_tierRisk Category⚠ 71%
legacy_code—✗ None
4,186Ready to import
24Need review
8Errors found
12Duplicates
WHAT ARVIA HANDLES FOR YOU
AI
Smart field mapping

AI reads column headers and data patterns to auto-map to Arvia's schema — even with inconsistent or legacy naming conventions.

VAL
Validation engine

Every row is checked for required fields, format errors, duplicates and referential integrity before a single record is imported.

MIG
Legacy ERP migration

Migrate supplier master data, open POs, contracts and spend history from SAP, Oracle, Coupa and more — without custom scripts.

AUD
Full audit trail

Every import is logged with source file, field mappings, row counts, validation results and the user who triggered it.

Start your migration No scripts. No consultants. No downtime.
ARVIA TRUST CENTERLIVE
98Trust score
SOC 2 Type IICertified
GDPR compliantActive
ISO 27001In progress
99.9% uptime SLAGuaranteed
End-to-end encryptAlways on
All systems operationalView trust report
CONTROL BY DESIGN

Enterprise control.
Without the complexity.

A flexible foundation for teams, entities and policies — built to support how your organisation governs work at any scale.

IAM
Identity & access

Role-based access, SSO and MFA keep every user and action tied to a verified identity.

POL
Policy control

Dynamic permissions and approval rules enforce the right guardrails at every step.

AUD
Auditability

Every decision, change and exception is logged with a full traceable history.

ENC
Data protection

Encryption at rest and in transit, with configurable retention and document security.

SEC
Platform security

API controls, environment isolation and secure infrastructure by default.

REG
Compliance

Regional controls and evidence-ready records built for audit and regulatory review.

BUILT FOR AUDIT · DESIGNED FOR SCALE · READY FOR ENTERPRISETalk to our security team
ARVIA COMMAND CENTER

See the risk.
Act before it spreads.

One live view across pending approvals, SLA breaches, supplier risk, budget exposure, invoice exceptions and contract renewals — so nothing slips through.

01APPROVALS02SPEND03SUPPLIERS04INVOICES05CONTRACTS06RISK
Command CenterLive procurement operations
LIVE CONTEXT
Procurement operations overview
Operations snapshotUpdated 2m ago
Pending approvals28
SLA breaches04
Budget exposure$1.3M
Invoice exceptions07
Spend trend$4.2M+11.3% vs last month
2 contracts expiring in 30 daysRENEWAL DUE
Meridian Office Co.HIGH RISK+12-day delayApex ComponentsMEDIUM4 SLA breachesNorthstar SystemsLOW2 invoices matched
ALLRISKAPPROVALSINVOICESCONTRACTS
Review exceptions
Priority actions4 SLA breachesContract expiringInvoice exceptionsEscalations
ARVIA, ANSWERED

Procurement questions, clearly answered.

A practical overview of procurement software, automation, supplier intelligence, invoice matching and AI procurement.

Book a demo
What does procurement software do?

Procurement software helps teams manage purchase requests, supplier selection, purchasing controls and spend in one system. Arvia supports e-procurement and purchase management across source-to-pay and procure-to-pay, from sourcing and contracts through receipts, invoices and payment.

How does procurement workflow automation work in Arvia?

Arvia connects procurement automation with configurable rules and AI-assisted decisions. Teams shape purchase approval workflows by entity, department, threshold, supplier risk, tax rules and role, then add approval automation, escalations and notifications without relying on one hard-coded route.

How does Arvia support supplier and spend management?

Arvia brings supplier management, vendor management, supplier onboarding, supplier risk and supplier performance into the purchasing workflow. Connected spend management provides spend visibility and spend analytics to help teams identify cost optimization opportunities.

Can Arvia automate invoices, AP and three-way matching?

Arvia supports invoice automation and AP automation with document extraction, duplicate checks, tax validation and exception routing. Three-way matching compares purchase orders, goods or service receipts and invoices, with review paths for mismatches.

How does Arvia handle global tax and AI procurement?

Arvia evaluates procurement tax using country, location, category, registration and effective date, including applicable VAT, GST and withholding tax rules. AI procurement capabilities include AI supplier intelligence, AI invoice processing and an AI procurement agent that analyzes requests and prepares governed next steps.

LET US MAKE WORK MOVE

AI Procurement Software
that moves at the
speed of business.

See how Arvia brings procurement, workflows, suppliers, finance and AI together around the way your team works.

Made for your model.
Ready for what comes next.
BOOK A DEMOStart with your workflow.Tell us a little about what you would like to improve.
By submitting, you agree to be contacted about Arvia.